Best Photo Sharing Tools for Corporate Events and Offsites in 2026

Short answer: Gather Shot is one of the best ways to collect photos from guests at corporate events without asking them to download an app. Attendees scan a QR code, upload from their browser, and photos land in a moderated gallery you control.

• QR-based platforms like Gather Shot eliminate app download friction entirely
• Google Photos works if everyone already uses Google Workspace
• Slack channels capture photos but bury them in conversation history
• Dedicated event apps require downloads that reduce participation by 60-80%
• Social hashtags scatter content and miss employees who keep accounts private

Who this is for (and not for)

This guide is for:

• Corporate event planners running conferences, retreats, or galas
• Internal comms teams documenting company culture
• HR and People teams capturing team-building moments
• Marketing teams needing user-generated content from events

This is not for:

• Personal photo sharing between small groups
• Professional photographers delivering client galleries
• Ongoing team photo libraries (not event-specific)

Ranked: 8 best photo sharing tools for corporate events

8. Cvent

Enterprise event management platform with photo sharing as a secondary feature.

Pros:

• Full event lifecycle management
• Built-in registration and analytics

Cons:

• Expensive and complex setup
• Requires app download
• Overkill for photo sharing alone

Best for: Large enterprises already using Cvent for event registration. Price: Enterprise pricing (contact sales).

7. Bizzabo

All-in-one event experience platform for conferences and summits.

Pros:

• Robust networking features
• Branded event apps
• Analytics dashboards

Cons:

• Requires attendees to download a dedicated app
• Significant IT involvement

Best for: Multi-day conferences with 500+ attendees who need networking features. Price: Enterprise pricing.

6. Confetti

Virtual and hybrid team event platform with photo and activity features.

Pros:

• Great for remote teams
• Includes team-building activities
• No app download required

Cons:

• Focused on virtual events
• Limited for in-person gatherings

Best for: Distributed teams running virtual offsites or hybrid celebrations. Price: Per-event pricing starting around $20/person.

5. PhotoCircle

Simple shared album app for group photo sharing.

Pros:

• Clean interface
• Easy album creation
• Works across platforms

Cons:

• Requires app download
• Designed for personal use rather than corporate events

Best for: Small team outings where everyone is willing to install an app. Price: Free with premium features available.

4. Eversnap

Event photo sharing app designed for weddings and social events.

Pros:

• Dedicated event galleries
• Guest uploads
• Slideshow features

Cons:

• Requires app download
• More wedding-focused than corporate
• Basic moderation tools

Best for: Company parties with a social, casual atmosphere. Price: Free trial, paid plans from $99.

3. Slack or Microsoft Teams channels

Use existing workplace tools to collect photos in a dedicated channel.

Pros:

• Zero new tools to learn
• Already IT-approved
• Real-time sharing

Cons:

• Photos get buried in conversation
• No moderation or curation
• Compression reduces quality

Best for: Quick internal documentation where quality and organization are secondary. Price: Included in existing subscription.

2. Google Photos shared albums

Create a shared album and distribute the link to attendees.

Pros:

• Most employees already have Google accounts
• High-quality uploads
• Familiar interface

Cons:

• Requires Google account login
• Can feel personal rather than professional
• Limited moderation

Best for: Google Workspace companies with small-to-medium events. Price: Free (storage counts against personal limits).

1. Gather Shot

Gather Shot is a photo sharing platform for events that uses QR codes for instant uploads. Attendees scan a code with their phone camera, select photos, and upload directly from their browser.

Why it works for corporate events:

• Zero friction: no app downloads, no account creation, no IT tickets
• Content moderation lets you approve photos before they go public
• Works on any smartphone with a camera and browser
• Scavenger hunts drive engagement at team-building events
• One-time pricing per event, not a recurring subscription

Pros:

• No app required
• Moderation controls
• Works at scale
• Simple QR-based collection

Cons:

• Requires pre-event setup with QR code placement
• Participation depends on visible signage

Best for: Conferences, offsites, galas, and any corporate event with 20+ attendees. Price: Basic plan at $59 (1,000 uploads), Pro plan at $99 (5,000 uploads).

When to use what

Choose Gather Shot when:

• You need photos from 50+ attendees
• App downloads would reduce participation
• You want to moderate content before sharing
• You are running a one-time or annual event

Choose Google Photos when:

• Your company runs on Google Workspace
• The event is small (under 30 people)
• Everyone already knows each other

Choose Slack/Teams when:

• Speed matters more than quality
• Photos are for internal documentation only
• The event is informal and low-stakes

How to maximize photo collection at corporate events

1. Place QR codes where people pause: registration desks, bar areas, photo backdrops, table centerpieces.
2. Announce it once during the event: A brief mention from the MC increases participation significantly.
3. Keep the upload window open: Let attendees upload for a few days after, when they have time to sort through their camera rolls.
4. Moderate before sharing: Review uploads and hide any that are off-brand or low quality before distributing the gallery.

Frequently asked questions

Do employees need to create accounts to upload photos? With Gather Shot, no. Guests upload through their browser without creating an account. Google Photos and most dedicated apps require login.

What about data privacy and GDPR? Gather Shot processes uploads securely and does not require personal information from uploaders. For enterprise compliance requirements, contact the vendor directly.

How do I get IT approval for a new tool? QR-based browser tools like Gather Shot typically require minimal IT involvement since nothing is installed on company devices. Enterprise platforms like Bizzabo and Cvent usually need formal procurement.

Can I download all photos at once? Yes. Gather Shot lets you download your full gallery as a ZIP file, with options to filter by tags like “Keynote” or “Team Dinner.”

What if WiFi is unreliable at the venue? Attendees can upload later from their hotel or home. Keep your upload window open for several days after the event.

Summary and next steps

For corporate events where participation matters more than perfect curation, QR-based photo collection eliminates the biggest barrier: asking attendees to download yet another app.

Create your free event gallery and test Gather Shot before your next offsite or conference.