BAR CRAWL ITINERARY - EDITABLE TEMPLATE

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ILLUSTRATIVE EXAMPLE ONLY
A, B, C and D are placeholders, not real venues. No venues were contacted.
Walking times are assumptions; the route has not been physically walked.
Confirm your own route, bookings, costs and access needs before sharing.
All example times below are PM. Example group: 12 people.

Date: [date]  Group size: [number]  Organizer/contact: [name and number]
Latest update: [date/time]  Group chat: [link]
Meet at: [exact address/entrance]  Late arrivals: [how to find the group]
Food/access needs: [arrange privately with guests and venues]
Expected shared cost per person/refund terms: [amount and terms]
Drinking and photo participation are optional. Join late or leave early;
tell the organizer when leaving. No drink-based challenges.

STOP A - MEET AND SNACKS
Venue/address: [name and exact entrance]
Arrive: 4:00 PM  Depart: 4:40 PM  Stay: 40 minutes
To B: 10 minutes (5 walking + 5 buffer), replace with checked allowance
Group capacity/booking: [can seat/admit our group of __ at this time?]
Food/kitchen hours/non-alcoholic options: [details]
Cover/minimum spend/other charges: [amount, or confirmed none]
Entrance/restroom/seating access and ID rules: [confirmed details]
Confirmation: [contact, date, reservation and cancellation terms]
Backup venue/address: [name, contact and confirmation]
If switching: [new walk, arrival time, costs and access]

STOP B - SHORT VISIT
Venue/address: [name and exact entrance]
Arrive: 4:50 PM  Depart: 5:25 PM  Stay: 35 minutes
To C: 10 minutes (5 walking + 5 buffer), replace with checked allowance
Group capacity/booking: [can seat/admit our group of __ at this time?]
Food/kitchen hours/non-alcoholic options: [details]
Cover/minimum spend/other charges: [amount, or confirmed none]
Entrance/restroom/seating access and ID rules: [confirmed details]
Confirmation: [contact, date, reservation and cancellation terms]
Backup venue/address: [name, contact and confirmation]
If switching: [new walk, arrival time, costs and access]

STOP C - OPTIONAL VISIT
Venue/address: [name and exact entrance, or delete this stop]
Arrive: 5:35 PM  Depart: 6:10 PM  Stay: 35 minutes
To D: 15 minutes (10 walking + 5 buffer), replace with checked allowance
Group capacity/booking: [can seat/admit our group of __ at this time?]
Food/kitchen hours/non-alcoholic options: [details]
Cover/minimum spend/other charges: [amount, or confirmed none]
Entrance/restroom/seating access and ID rules: [confirmed details]
Confirmation: [contact, date, reservation and cancellation terms]
Backup venue/address: [name, contact and confirmation]
If switching: [new walk, arrival time, costs and access]
If skipping C: [check direct B-to-D route and tell the group]
Keep D's dinner booking unless the venue agrees to change it.

STOP D - SEATED DINNER
Venue/address: [name and exact entrance]
Arrive: 6:25 PM  Depart: 7:40 PM  Stay: 75 minutes
Longer stop includes a seated meal; confirm the booking/service window.
After D: [walk/time to the agreed ride pickup or transit stop]
Group capacity/booking: [can seat/admit our group of __ at this time?]
Food/kitchen hours/non-alcoholic options: [details]
Cover/minimum spend/other charges: [amount, or confirmed none]
Entrance/restroom/seating access and ID rules: [confirmed details]
Confirmation: [contact, date, reservation and cancellation terms]
Backup venue/address: [name, contact and confirmation]
If switching: [new walk, arrival time, costs and access]

TIMING CHECK
Venue time: 40 + 35 + 35 + 75 = 185 minutes
Between venues: 10 + 10 + 15 = 35 minutes
Total: 220 minutes = 3 hours 40 minutes (4:00 PM to 7:40 PM)
Travel to the first stop and home afterward is additional.
After editing, recalculate every arrival from departure + travel/buffer.
Check actual entrances, crossings, surfaces, rest stops and weather.

TRANSPORT HOME
Pickup point/address: [location]  Planned departure: [time]
Transport/provider/contact: [details]  Cost: [amount]
Last transit departure and source checked: [time, source, date]
Accessible transport reservation if needed: [details]
Non-drinking driver if using a car: [agreed person]
Fallback ride/contact: [details]
Anyone drinking should not drive. Arrange another ride before starting.

VENUE-CONFIRMATION MESSAGE
Hi, we're planning a private group visit for [number] people on [date],
arriving at [time] and leaving at [time]. Can you accommodate us together,
and is a booking required? Please confirm food/kitchen hours,
non-alcoholic options, cover charges or minimum spend, age/ID rules,
and cancellation terms. We need [access requirements]; can you confirm
the entrance, seating, and restroom access? Are any private events or
entry restrictions expected? Thank you.