GATHER SHOT: EMPLOYEE ONBOARDING WELCOME KIT Editable host notes and participant handout. Suggested format, not training. Guide: https://gathershot.com/blog/employee-onboarding-photo-scavenger-hunt/ HOST SETUP (remove this section before printing the participant handout) Replace every bracketed field. Keep internal details in approved work tools. Choose four missions. No scores, speed prizes or required photo submissions. Confirm access to resources for a new starter, not only a manager. Book the buddy and any introductions. Name a backup during their absence. Check entrances, lifts, distances, seating, noise and communication access. Offer seated, remote and no-camera routes without asking for a diagnosis. Arrange required safety/compliance training separately. This is not proof. Use scheduled work time. Supplies: task list, blank paper, pens, optional phone. HOST RUN SHEET (35 minutes, adjustable) 0 to 5: Welcome, buddy introductions, access choices and photo permissions. 5 to 8: Choose four missions together. Offer a separate walkthrough instead. 8 to 23: Explore. Help with problems rather than withholding answers. 23 to 30: Return. Share discoveries optionally, log access issues privately. 30 to 35: Agree reply owners, next check-in and photo retention/removal. Start point or call: [start point] Finish point or call: [finish point] Finish time and time zone: [finish time and time zone] Buddy work contact: [buddy contact] Backup work contact and availability: [backup contact and hours] Access requests contact: [access contact] Approved resource index: [resource index] IT help route and fallback: [IT help route and fallback] Break space or remote break guidance: [break space] Room guide or meeting instructions: [room guide] People team private contact route: [People team contact] Next check-in: [next check-in] IF PHOTOS ARE APPROVED Intended viewers and use: [audience and purpose] Removal requests contact: [removal contact] Retention decision, including downloaded copies: [retention decision] Optional upload link and closing date/time/zone: [upload link and deadline] Gather Shot: Public Gallery and auto-approval start ON. Disable Public Gallery and enable approval before any possible shared display. Test as a guest. Hosts/team members can review uploads. Guests can see their own uploads. No-camera answers stay outside the app. Its progress is not an HR record. Do not require employee details or enable data collection without review. INVITATION TO EDIT Join your buddy at [start point] for an optional 35 minute welcome activity. Choose four discoveries together. Photos are optional. Talking or a private checklist mark counts equally. A separate walkthrough is available instead. We will finish at [finish time and time zone] at [finish point]. Access questions: [access contact]. Buddy: [buddy contact]. If photos are approved, they are for [audience and purpose]. For removal, contact [removal contact]. We will follow [retention decision]. No public marketing reuse is included in this invitation. ---------------- PARTICIPANT HANDOUT: EDIT, THEN PRINT ---------------- YOUR WELCOME DISCOVERIES Start: [start point] Finish: [finish point] Finish time/zone: [finish time and time zone] Buddy: [buddy contact] Backup: [backup contact and hours] Next check-in: [next check-in] Choose four missions with your buddy. Try the others later if useful. Mark FOUND, NEEDS HELP or SKIP privately. No score. No reason needed to skip. Talking or making a private note counts equally with an optional photo. Keep this handout for yourself. Do not upload it or send it to a gallery. Keep real links, contacts and questions in your private notes, not photos. No screens, badges, documents, whiteboards, customer work or personal data. No home tours or photos of other people without their permission. Never enter restricted areas or borrow credentials to finish a mission. This is not required safety/compliance training or proof of completion. 1. FIRST USEFUL ANSWER Status: ______________ With your buddy, open [resource index]. Find an everyday answer, such as requesting stationery. Ask how to check it is current and report old advice. No camera: show or explain how to find it again. Save the link privately. Optional photo: draw a bookmark on blank paper. No internal link in the shot. 2. QUESTION BUDDY Status: ______________ Meet [buddy contact]. Ask which questions they handle and who covers absence. Agree a channel and next check-in. Buddy unavailable? Ask the host for help. No camera: speak or send a work message. Keep contact details privately. Optional photo: two pens beside a paper speech bubble. No selfie needed. 3. GETTING UNSTUCK Status: ______________ Find [IT help route and fallback]. Rehearse asking about an access problem. Do not submit dummy tickets unless support has explicitly arranged a test. No camera: explain your first step and fallback to your buddy. Optional photo: draw a bridge between two dots. No system or ticket details. 4. EVERYDAY PAUSE Status: ______________ Find out how to use [break space], or discuss remote break arrangements. Ask about ordinary use, not anyone's health, diet or private needs. No camera: describe an option. Ask the buddy to bring information to you. Optional photo: a blank host-supplied paper cup at the approved tabletop. 5. JOIN A MEETING Status: ______________ Use [room guide] to plan joining your next meeting and getting help if stuck. Ask about captions/chat. Do not book rooms or change meetings for this task. No camera: talk through joining and who can help with a missing invitation. Optional photo: draw a door and speech bubble. No codes or calendars. 6. TEAM TRANSLATION Status: ______________ Ask your buddy to explain one harmless team phrase and where definitions live. Avoid confidential project names, customers and unreleased work. No camera: explain it in your own words. Keep the term in private notes. Optional photo: draw a question mark becoming a light bulb. 7. PRIVATE ROUTE TO A PERSON Status: ______________ Locate [People team contact]. Ask where a private employment question goes. Do not disclose a personal issue, benefits choices or employment documents. No camera: confirm privately where you would start. No need to contact HR now. Optional photo: fold a blank paper envelope. No addresses or correspondence. 8. QUESTION FOR TOMORROW Status: ______________ Tell your buddy privately about something still unclear. Agree a reply owner and time. "Nothing yet, may I ask later?" is a valid answer. No camera: arrange [next check-in]. Keep the actual question out of photos. Optional photo: draw a stepping stone marked "next". PRIVATE FOLLOW-UP (do not upload) Resource I want to find again: __________________________________________ Question or access problem I want help with: ____________________________ Person who will respond: ____________________ By when: _________________ Where to ask if my buddy is away: _______________________________________ REMOTE / SEATED VERSION Use approved links and buddy explanations for the same discoveries. No walking, home pictures, camera-on call or phone ownership is required. If access fails, ask for help. It is a setup problem, not a failed task. HOST CLOSE Thank everyone equally. Share a discovery only if the participant wants to. Privately assign unresolved issues an owner and response time. Confirm the next check-in. Explain photo removal and retention arrangements. At that check-in, ask if the participant can find a resource and ask for help. Do not turn this handout, missing photos or skips into a performance record.