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Define Your Fields
Open your event settings and add up to 5 custom fields. Give each one a label, choose text input or dropdown, and mark it required or optional.
Ask guests for the details that matter to your event
Collect the exact info you need from every guest.
Every event is different, and so is the information you need from attendees. Gather Shot lets you add custom fields to your guest gate so you collect exactly the data your event requires.
Add up to 5 fields with free-text inputs or dropdown selectors. Every response is stored alongside the photos each guest uploads, so you always know who submitted what and the context behind it.
Up to 5 custom fields per event
Guest Details
3 custom fields
Name
Alex Morgan
Custom Fields
Company
RequiredAcme Corp
Department
RequiredMarketing
Table Number
Optional12
Continue to Upload
Names and emails are not always enough
Most photo sharing tools collect a name and an email. That works for small gatherings, but it falls short at corporate conferences, multi-table weddings, or events with specific data requirements.
You end up cross-referencing spreadsheets to figure out which department someone belongs to, which table they sat at, or which session they attended. It is manual work that wastes time.
Custom guest data fields solve this by collecting the information you need at the moment of upload. The data travels with every photo, so sorting, filtering, and reporting are all straightforward.
How custom guest data works
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Guests Fill Them In
When guests arrive at your upload page, they see your custom fields alongside the standard name and email. They fill them in once and start uploading.
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Data Travels with Every Photo
Every upload is tagged with the guest responses. View the data in your admin dashboard alongside each photo, so you always have context.
Why This Feature Matters
Text and dropdown fields
Use free-text inputs for open-ended responses like company name, or dropdown selectors with predefined options for structured data like department or table number. Each dropdown supports up to 20 options.
Required or optional
Mark each field as required or optional. Required fields must be filled out before a guest can upload. Optional fields let guests skip if the information does not apply to them.
Data attached to every upload
Guest responses are stored on every photo and video they submit. When you review uploads in your dashboard, the custom field values are right there alongside the image.
Works with consent and scavenger hunts
Custom fields are part of the guest gate, so they work alongside email verification, consent documents, and scavenger hunts. Guests fill everything in once and they are set.
Best For These Events
This feature performs especially well for these event formats.
Corporate Events
Collect department, office location, or job title from attendees. Sort photos by team after the event without any manual tagging.
Explore Corporate EventsWeddings
Ask guests for their table number or relation to the couple. Organize candid shots by group when building the album.
Explore WeddingsConferences & Fundraisers
Capture session name, sponsor tier, or organization. Use the data for follow-up communications or post-event reports.
Explore Conferences & FundraisersPricing at a glance
Simple one-time pricing
Plans start at $59.99 per event, with no subscriptions and no per-guest fees.
Frequently Asked Questions
How many custom fields can I add?
Up to 5 custom fields per event. Each field can be a free-text input or a dropdown with up to 20 predefined options.
Can I make fields required?
Yes. Each field can be set to required or optional. Required fields must be completed before a guest can upload photos.
What types of fields are supported?
Text fields for open-ended responses and dropdown selectors for predefined choices. Dropdown fields support up to 20 unique options.
Do guests have to fill out custom fields every time they upload?
No. Guests fill out the fields once when they first access your event. Their responses are remembered for subsequent uploads during the same session.
Where do I see the guest responses?
Custom field values appear in your admin dashboard alongside each photo. You can see exactly what information a guest provided when they uploaded.
Do custom fields work with consent and email verification?
Yes. Custom fields are part of the guest gate flow. If you also have consent or email verification enabled, guests complete all steps in one go before uploading.
Is custom guest data collection included in all plans?
Yes. Custom identity fields are available on both Basic and Pro plans at no extra cost.
Ready to Try Custom Guest Data Collection?
Create your event gallery and start collecting photos with this feature in minutes.
Basic from $59.99 • Pro from $99.99 • One-time payment