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Gather Shot · Neighborhood planning

Block party organizer checklist

Add a name beside each job. Use local answers to set your timeline.

Date / time:

Location:

Local contact / follow-up:

Communication lead:

Food lead:

Setup / cleanup leads:

Budget / borrowed items:

Plan through cleanup

Confirm local requirements with the responsible authority and property owner: location/private property, street use, vendors, amplified sound, alcohol, weather changes, and lead time. Ask about permissions, permits, and insurance.
Confirm date, location, time window, access needs, and weather-update plan.
Agree on a budget, food format, and any supplier arrangements.
Send invitations. Collect RSVPs, food sign-ups, and dietary needs.
Assign communication, food, setup, and cleanup jobs with arrival times.
Arrange tables, chairs, shade, water, coolers, ice, and serving utensils.
Prepare ingredient labels, waste bags, bins, and a first-aid kit.
Send the guest list and weather updates. Test any photo upload link.
Set up food and seating areas. Keep entrances and access routes clear.
Welcome neighbors. Respect photo preferences and monitor conditions.
Clean up, return borrowed items, thank helpers, and share the final costs.

Notes: